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ContractNo Set aside used1 day left

EEG Enterprises HD492 Annual Support Renewal

This is a Notice of Intent, not a request for quotation. No solicitation will be issued, and no quotations will be requested. The Department of Health and Human Services, on behalf of the National Institutes of Health (NIH), Office of Research Services (ORS), Division of Events Management Services (DEMS), intends to award a firm-fixed-price purchase order to AI Media / EEG Enterprises, Inc. for the renewal of HD492 Encoder Pro Basic Annual Support for a 12-month period of performance. The purpose of this requirement is to renew annual support for ten existing NIH-owned EEG Enterprises HD492 Encoder Pro closed caption encoders. The support renewal is required to maintain firmware, software, security updates, telephone and online support, and access to the iCAP delivery system for the Government’s existing captioning encoder equipment. The support is necessary to maintain Section 508 compliant closed caption broadcast capabilities for NIH programs and events. The requirement includes support for the following NIH-owned encoders: HD492-1361; HD492-1362; HD492-1363; HD492-1364; HD492-1365; HD492-1367; HD492-1368; HD492-1369; HD492-1370; HD492-4404 The anticipated period of performance is July 20, 2026 through July 19, 2027. Justification for Sole Source AI Media / EEG Enterprises, Inc. is the sole source provider of annual support for AI Media / EEG equipment, including HD492 Encoder Pro encoders. The existing NIH-owned HD492 encoders require manufacturer-provided support to ensure continued functionality, access to required firmware and software updates, security updates, telephone and online support, and access to the iCAP delivery system. The HD492 Encoder Pro is a broadcast-standard 1RU SDI caption encoder used for closed captioning and caption display. The equipment supports HD video standards up to 1080P on 3 Gbps SDI transport and is used to support NIH broadcast and streaming requirements. The CaptionCast feature creates a separate caption stream for local venue monitor display and for attendees to display captions on personal devices. AI Media / EEG Enterprises, Inc. is uniquely qualified to provide the required annual support because it is the manufacturer and sole source provider for annual support for the existing AI Media / EEG equipment. The Government’s existing captioning encoder environment is already built around the HD492 Encoder Pro hardware. Support from another manufacturer or vendor would not provide the same firmware, software, security updates, iCAP access, or manufacturer support required for the existing encoders. The current support coverage for the installed systems has expired, and renewal is required to support operating system upgrades needed to meet current NIH security standards for IT networked equipment. Failure to renew the support may affect NIH Events Management’s ability to successfully broadcast programs and events within current security standards and may impact NIH’s ability to provide Section 508 compliant closed captioning for video broadcasts from the Television Operations Center. Market research did not identify any other source capable of providing the required manufacturer annual support for the existing AI Media / EEG HD492 Encoder Pro equipment. No other reseller or third party was identified as capable of providing the required support without affecting the equipment warranty or access to proprietary manufacturer support, updates, and services. Authority This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures and FAR Part 12 – Acquisition of Commercial Products and Commercial Services. For purchases not exceeding the Simplified Acquisition Threshold, contracting officers may solicit from a single source when the Contracting Officer determines that only one source is reasonably available. Contracts awarded using FAR Part 13 procedures are exempt from the requirements of FAR Part …

AgencyHEALTH AND HUMAN SERVICES, DEPARTMENT OF
NAICS334220
PlaceBethesda, MD
SAM.gov· Posted Jul 14, 2026#7571TE26Q00084
Contract8 days left

ELECTRONIC COMPONEN

CONTACT INFORMATION|4|N7M2.23|EFN|SEE EMAIL|GENEVIEVE.E.MILLER2.CIV@US.NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|COMBO INVOICE AND RECEIVING||TBD|N00104|TBD|TBD|SEE SCHEDULE|SEE SCHEDULE|SEE SCHEDULE||TBD|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS| OPTION FOR INCREASED QUANTITY (MAR 1989)|1|365 DAYS| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| Accelerated delivery is encouraged and accepted before the delivery date(s) listed in the schedule. ^^ All freight is FOB Origin. This RFQ is for repair. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's signed acceptance prior to execution. Verify nomenclature, part number, and NSN prior to responding. The Government is seeking a Repair Turnaround Time (RTAT) of: 362 Days Government Source Inspection (GSI) is required. Please note freight is handled by the Navy as per the Commercial Asset Visibility (CAV) Statement of Work. Your quote should include the following information: QUOTE AMOUNT AND RTAT Unit Price:__________ Total Price:__________ Repair Turnaround Time (RTAT): _______ days If your company is not quoting the Government's Required Repair Turnaround Time (RTAT) or earlier, provide your company's capacity constraints? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Repair Turnaround Time (RTAT): the resultant contractual delivery requirement is measured from asset Return to the date of asset acceptance under the terms of the contract. For purposes of this section, Return is defined as physical receipt of the F-condition asset at the contractor's facility as reflected in the Action Date entry in the Commercial Asset Visibility (CAV) system. In accordance with the CAV Statement of Work, the contractor is required to accurately report all transactions by the end of the fifth regular business day after receipt and the Action Date entered in CAV must be dated to reflect the actual date of physical receipt. The Contractor must obtain final inspection and acceptance by the Government for all assets within the RTATs established in this contract. Check one: Firm-fixed-Price ___ Estimated ___ Not-to Exceed (NTE): ___ Return Material Authorization # (RMA), if applicable:__________ Delivery Vehicle (if Delivery Order requested) (if your company has a current BOA/IDIQ, for example) :__________________ IF ITEM NOT PREVIOUSLY PURCHASED BY NAVSUP WSS - or - PRICES INCREASED Provide the NSN of a similar item or, if current NSN is an upgrade part, provide the previous NSN. If previously sold to another buying activity or in the commercial marketplace, provide a copy of your company's invoice (redacted versions are acceptable). If pricing is not in line with historical pricing, provide the basis of your company's pricing. TESTING AND EVALUATION IF BEYOND REPAIR T&E fee/price (if asset is determined BR/BER): If an item is determined BR, and the contractor provides documentation that costs were incurred during evaluation and determination of BR, the contracting officer will negotiate a reduced contract price, not-to exceed (NTE) $___________associated with the repair effort to reflect the BR status of the equipment. The T&E fee (if asset is determined BR/BER) was determined/computed based on:______________________________________. AWARDEE INFO & PERFORMANCE LOCATION Awardee CAGE: __________ Inspection & Acceptance CAGE, if not same as ""awardee CAGE"": __________ Facility/Subcontractor CAGE (where the asset should be shipped), if not same as ""awardee CAGE"":__________ …

AgencyDEPT OF DEFENSE
NAICS334412
SAM.gov· Posted Jun 3, 2026#N0010426QQA49